This Campeon Gaming she.codes 2.0 Workshop Participant Privacy Policy explains what personal information Campeon Gaming (“we” or “us” or “Campeon Gaming”) collect during the application and selection process for participation in the she.codes 2.0 Workshop (hereinafter “Workshop”), and how that information is processed and protected.

Please read this Campeon Gaming she.codes 2.0 Workshop Participant Privacy Policy carefully. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and laws implementing or supplementing the GDPR; and to the extent applicable, the data protection or privacy laws of any other country (collectively: Data Protection Law).

DATA PROTECTION PRINCIPLES

We are compliant with Data Protection Law, which means that your data will be:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about.
• Kept securely.

THE KIND OF PERSONAL DATA WE HOLD ABOUT YOU

In connection with our application and selection process for participation in the she.codes 2.0 Workshop, we may process the following information about you:

• The information you have provided on your application, including name, title, address, phone number, email address, and link to LinkedIn, Facebook or Instagram profile.
• The information you have provided in your curriculum vitae, cover or motivation letter, and your portfolio or any other supporting documents, including any related access credentials, you may share with us in your application (if any).
• Information on how you heard about the Workshop.
• The information about your educational and professional background that is available from a publicly accessible source, and we believe is relevant in the selection process (such as your profile on LinkedIn).
• The information about your entitlement to participate in the Workshop in the country where the Workshop will take place.
• The information as to whether you have a disability for which we need to make adjustments during the selection process (in case you entrust us with such information).
• The information you provide during your interview.
• The results of your expertise tests and responses to any assessment questionnaires that you may undertake as part of the Workshop selection process with us.
• The information from your ID or passport document (if needed to organize a live interview or for other such reasons during the selection process).
• Other information you may provide during the selection process.
• The information we may request for preparation of the participation in the Workshop at Campeon Gaming (in case you are selected for participation in the Workshop with us).

HOW IS YOUR PERSONAL DATA COLLECTED?

We process information that is provided to us by you or acquired or produced by Campeon Gaming during the application and selection process (such as information accessible on publicly available sources).

HOW WILL WE USE YOUR PERSONAL DATA?

We process your personal data to decide whether to accept your participation in the Workshop. We process your personal data to comply with legal obligations, based on your consent (for example, if you consent to stay in our talent pool) and on the basis of legitimate interests. Our legitimate interest is to process your application effectively and to continuously improve our selection process. We are relying on Articles 6(1)(a), 6(1)(b), 6(1)(c), and 6(1)(f) GDPR as legal grounds for processing of your personal data.

In particular, we process your personal data for the following purposes:

• Assessing your skills, qualifications, and suitability for participation in the Workshop with us or for assessing those against other career opportunities at Campeon Gaming, where appropriate (e.g., if you consented to stay in our talent pool).
• Communicating with you about the application and selection process.
• Keeping records related to the application and selection process.
• Effectively proceeding with the selection process and/or preparing for your participation in the Workshop.
• Complying with the applicable laws and regulations, legal or regulatory requirements or for purposes connected to legal claims or proceedings.
• Having received your application form, and/or your CV (and covering letter, your portfolio and other supporting documents, if any) and further the results from your expertise test, which you may be asked to complete, we process that information to decide whether you meet the requirements to participate in the Workshop. If we decide to accept your participation, we may provide you with further details and instructions regarding the Workshop.

If you fail to provide information when requested that is necessary for us to consider your participation in the Workshop, then we may not be able to process your application properly or at all.

Automated decision-making processes – including profiling – do not take place.

DATA SHARING

We may share your personal data with our third-party service providers (such as cloud service providers, system maintenance service providers, and online tools providers and other providers that help us effectively perform the workshop program and maintain records on the same).

We do not allow our third-party service providers, that are acting as data processors, to use your personal data for their purposes (we only permit them to process your personal data for specified purposes and in accordance with our instructions).

We may also share your personal data with any supervisory or any similar regulatory authority that is responsible for the enforcement of the Data Protection Law or another law enforcement authority upon their request.

PROTECTION OF YOUR PERSONAL DATA

We have designed security policies and implemented technical measures to ensure that personal data that we collect, are properly protected according to applicable privacy and data protection laws. These security measures are designed to prevent unauthorized access, improper use or disclosure, unauthorized modification, and unlawful destruction or accidental loss of your personal data.

DATA SUBJECTS’ RIGHTS

As a data subject under Data Protection Law you have a number of rights, including the right to:

Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data when there is no lawful reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data when you have exercised your right to object to processing (see below).

Object to processing of your personal data when we are relying on a legitimate interest as the legal basis for processing.

Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data, for example if you want to establish its accuracy.

Request the receipt of your personal data you have provided us, in a structured, commonly used and machine-readable format, and the transfer of your personal data to another party.

File a complaint to the local supervisory authority for data protection issues.

If you want to review, verify, correct or request erasure of your personal data, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact us in writing by sending an email to [email protected].

DATA RETENTION

We generally retain your personal data for a period of 6 months after your application or selection process with us has been completed (or in certain cases for a longer period, as defined further below). We retain your personal data for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the selection process in a fair and transparent way. We may retain your personal data for a longer period if you have submitted your application as a general inquiry and/or consented to stay in our talent pool and/or if we are required to protect our position in the event of a legal claim or proceeding and/or to comply with legal or regulatory requirements and/or backup and disaster recovery mechanisms. After the applicable period, we will securely anonymize or delete your personal data in accordance with the applicable laws and regulations.

If your application is successful, your personal data collected during the application and selection process will be transferred to and retained in our HR files.

CHANGES

Our she.codes 2.0 Workshop Privacy Policy may change from time to time. Any change to the she.codes 2.0 Workshop Privacy Policy of the website will be published on the website of Campeon Gaming (www.campeongaming.com) and, if necessary, Campeόn Gaming will inform the users of any changes.

CONTACT US

If you have questions about this policy or our information handling practices, or if you are seeking to exercise any of your rights under the applicable Data Protection Laws, please contact us at [email protected].